Remote paralegal for law firms that run Clio
Your matters in Clio, kept current by one paralegal.
Neon Link gives law firms that run Clio, MyCase, Filevine or Smokeball one dedicated, full-time paralegal who opens matters after the conflict check, drafts from your templates for attorney review, keeps documents, tasks and deadlines current in each matter, and enters time as the work happens, so the file tells anyone where the case stands. They work remotely from the Philippines or India on your US business hours, under your attorney's supervision, while advice, fees and signatures stay with your attorneys. It costs $2,995 a month, month to month, with no setup fee.
Rates come from our live rate card. Page updated .
See 3 candidate profiles for your role
Tell us the role. Within 48 hours our team emails you 3 anonymized profiles from people who applied for this kind of work with us: their experience, their region and the software they use.
What your Linker handles
- Open new matters in Clio after the conflict check, with contacts, practice area, billing settings and the documents intake collected
- Draft pleadings, letters and forms from your Clio document templates, for attorney review
- Keep each matter's documents, notes and tasks current, so anyone can see where the case stands
- Calendar deadlines, hearings and response windows in the matter calendar, and remind the attorney before each one
- Enter time as the work happens, with descriptions your clients can read on the bill
- Send clients approved updates and document requests through the client portal, and log their replies
- Request and summarize records, and file them in the right matter
- Send the supervising attorney a short end of shift note on what moved and what is due
We screen for Clio, and for MyCase, Filevine, Smokeball, PracticePanther, CASEpeer or Lawmatics where you run them. The role asks for comfort in a case management system, but not every paralegal has used yours. If a finalist has not used yours, you'll know before they start.
How the work is measured
What your Linker is measured on. The targets are set with you in the first week, from your volumes and your hours, and written into your statement of work.
- Every matter's tasks, deadlines and documents current at the end of each shift
- Time entered as the work happens, so your billing never waits
- Nothing sent to a client or filed without your attorney's approval
- Every deadline calendared with a reminder before it
What a team costs
| Team | Month to month | 6-month plan |
|---|---|---|
| 1 Linker | $2,995 | $2,895 |
| 2 Linkers | $5,990 | $5,790 |
| 3 Linkers | $8,985 | $8,685 |
| 4 Linkers | $11,980 | $11,580 |
| 5 Linkers | $14,975 | $14,475 |
| 6 Linkers | $17,970 | $17,370 |
Per month. 40 hours a week per Linker. No setup fee. Prices from our live rate card.
How we vet your Linker
Our recruiting team in the Philippines runs a strict screening and review of every applicant, using a process built by our founder, Dan Betthauser, from twenty years running outsourced operations across the Philippines, Costa Rica and the United States. Every Linker goes through:
- A screen of the application against your role: the work, the software and the experience you need
- A recorded spoken English sample, reviewed by our team
- A practical skills test for your work, scored in our own system
- A live video interview with our recruiting team
- An ID check and a background check: NBI clearance in the Philippines, police clearance in India and Pakistan
- A workspace check before day one: a quiet, private room, wired internet, a backup connection and a plan for power outages
- A signed confidentiality agreement before they see any of your data
- Your own interview with the finalist: nobody starts until you say yes
How it starts
- Step 1Tell us the work: a 15 or 30 minute call with our team, or the sixty second scope on the homepage.
- Step 2Get a written quote at the published rate, held for 30 days.
- Step 3We recruit and screen for your work and your software, and you interview the finalist before they start.
- Step 4Your Linker works your queue on your hours. A Neon Link manager runs the account and answers when you need them.
- Step 5If the fit is wrong in the first 60 days, we swap them at no cost.
A good fit, and not a fit
- Firms that bought Clio and never got everyone using it the same way
- Small firms whose time entries are written from memory at the end of the month
- Practices with steady volume that want one person who keeps every matter current
- Setting up or configuring Clio for your firm. Your Linker uses the system you have
- Legal advice, setting fees, accepting a case or signing filings
- Court appearances or anything in person
Open roles behind this page
We recruit for this work now. These are the live postings we hire your Linker from:
See 3 candidate profiles for your role
Tell us the role. Within 48 hours our team emails you 3 anonymized profiles from people who applied for this kind of work with us: their experience, their region and the software they use.
Questions owners ask
How much does it cost to outsource paralegal work in Clio?
$2,995 a month for one dedicated, full-time person (40 hours a week), month to month, or $2,895 a month on the 6-month plan. There is no setup fee, and pay, equipment and management are inside that one number. For comparison, a US paralegal costs about $7,270 a month fully loaded, using the BLS median wage plus employer costs.
Do your paralegals know Clio?
We screen for it, and for MyCase, Filevine, Smokeball, PracticePanther and CASEpeer. The role asks for comfort in a case management system, but not every paralegal has used yours. If a finalist has not used Clio, you'll know before they start.
What access do they need in Clio?
A Clio user with the permissions you choose, such as the matters they support, documents, calendar, tasks and time entry, and no access to your trust accounting unless you decide otherwise. They work inside Clio and your email and never move client files to personal devices.
How is this different from hiring a virtual assistant?
You get one dedicated person who handles your work on your hours, inside your software, and a Neon Link manager runs the account: pay, equipment, replacement if it comes to that, and a phone that gets answered. You never run offshore payroll or manage a freelancer alone. It is not a ticket queue or a 24/7 answering line.
How fast can someone start?
We start recruiting when you say go. You interview the finalist before anyone starts, and the start date is set with you once you pick the person. We would rather take the time to find the right fit than hand you whoever is free.
What if the person is not the right fit?
If the fit is wrong in the first 60 days, we swap them at no cost. After that, if they leave, we recruit the replacement at no charge and manage the handover. Training on your process runs at the normal monthly rate.
Do we have to sign a long contract?
No. Month to month is available on every plan. The 6-month plan trades a longer commitment for a lower monthly rate. A written quote at the published rate is held for 30 days.
Related pages
- Paralegal and Document Support: Intake, document drafting and review, discovery organization, filings and calendaring under your licensed attorney. Never legal advice.
- Virtual paralegal: What a dedicated remote paralegal costs a small law firm a month, and the drafting, intake, records and calendar work they take off your attorneys.
- Bankruptcy assistant for Best Case firms: Client record requests, draft petitions, schedules and creditor matrices for attorney review in the petition software you run, deadline calendaring and filings staged for the attorney.
Clio is a trademark of its owner. Neon Link is not affiliated with or endorsed by its owner.
1 US paralegal, fully loaded: ~$7,270/mo How we calculate this
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