Hire an AI-powered executive assistant who builds automations, dedicated to you
Your inbox, calendar and travel. Run AI-first, by one assistant.
Neon Link gives busy founders one dedicated, full-time executive assistant who works AI-first, remotely from the Philippines or India on your US business hours: they run your inbox, calendar, travel, CRM and every follow-up, using ChatGPT, Claude or similar tools daily to draft, summarize and research. When the same manual step keeps coming back, they build a Zapier or Make automation for it and document how it works, and anything sent in your name is cleared by you first or drafted for your approval. It costs $2,995 a month, month to month, with no setup fee.
Rates are pulled live from the system we run the business on. Page updated October 25, 2026.
What your Linker handles
- Run your inbox in Gmail or Outlook: triage, answer what you have cleared them to answer, draft the rest for your approval and flag anything urgent with a one-line summary
- Manage your calendar across US time zones: book, confirm and reschedule, protect focus time and prepare a short brief before important meetings
- Plan and book travel end to end: flights, hotels, ground transport and an itinerary you can read on your phone
- Keep your CRM current in HubSpot, Pipedrive or the system you run, and own follow-ups after calls so every next step has a date
- Use ChatGPT, Claude or similar AI tools daily to draft emails, summarize long threads and meeting notes, and research people and companies before your calls, checking every output before it goes out
- Build simple automations in Zapier or Make, such as lead routing, meeting follow-ups or recurring reports, and document how each one works
- Send you a weekly summary of what is done, what is waiting on you and what they would change
We screen for expert Google Workspace or Microsoft 365, daily use of ChatGPT, Claude or similar AI tools in real work, at least one working automation built in Zapier, Make, n8n or Power Automate, and CRM work in HubSpot, Pipedrive or GoHighLevel. If a finalist has not used yours, you'll know before they start.
How the work is measured
What your Linker is measured on. The targets are set with you in the first week and written into your statement of work.
- An inbox and calendar you trust, handled on the turnaround set with you
- No dropped follow-ups: every open item shows a next step and a date
- Manual work you no longer do, because your Linker drafted it, automated it or took it over
Who we put on it
- Signs a confidentiality agreement and passes a background check
- Works your US business hours from a quiet, private workspace
- Wired internet with a backup connection and a plan for power outages
- Clear written and spoken English your customers and partners can follow
How it starts
- Step 1Tell us the work: send us your job ad, or a 15 or 30 minute call with Dan.
- Step 2Get a written quote at the published rate, held for 30 days.
- Step 3We recruit and screen for your work and your tools, and you interview the finalist before they start.
- Step 4Your Linker works on your systems on your hours. A Neon Link manager runs the account and answers when you need them.
- Step 5If the fit is wrong in the first 60 days, we swap them at no cost.
A good fit, and not a fit
- Founders of small companies who lose hours every week to email, scheduling, travel and follow-ups that slip
- Founders who already use AI tools and want an assistant who uses them every day, with the judgment to check what goes out
- Owners with the same manual steps every week who want them automated and written down, not just done
- Mostly back-office admin such as orders, invoices and data entry. A general executive assistant fits that better
- Building custom software, AI agents or large automation systems. That is a builder role such as an AI automation specialist
- Signing authority, payments or approvals. Your Linker drafts and prepares; you approve and sign
- Advice that needs a license, such as legal, tax or medical advice, or in-person errands
Open roles behind this page
We recruit for this work now. These are the live postings we hire your Linker from:
Questions owners ask
How much does it cost to outsource executive assistant work with AI and automation?
$2,995 a month for one dedicated, full-time person (40 hours a week), month to month, or $2,895 a month on the 6-month plan. There is no setup fee, and pay, equipment and management are inside that one number. For comparison, a US executive assistant costs about $9,130 a month fully loaded, using the BLS median wage plus employer costs.
How is an AI-powered executive assistant different from a regular executive assistant?
The core work is the same: inbox, calendar, travel, CRM and follow-ups. The difference is how it gets done. Your Linker uses AI tools every day to draft replies, summarize long threads and meeting notes and research before calls, checks every output before it goes out, and builds Zapier or Make automations when the same step keeps coming back. Over time, more of your week runs on its own, and each automation is documented.
Is it safe to give an assistant access to my email and accounts?
We look for people who protect that access by habit. Your Linker signs a confidentiality agreement and passes a background check, works in your accounts with the access you grant, and answers only what you have cleared them to answer; everything else is drafted for your approval. You can change or remove access at any time.
What automations can an executive assistant build?
The repeat work around your day: routing new leads to the right place, sending meeting follow-ups, building recurring reports and moving data between your email, calendar, CRM and spreadsheets, in Zapier or Make. Each one is documented so you know what runs. Larger systems or custom AI agents are a job for an automation or AI engineer.
How is this different from hiring a virtual assistant?
You get one dedicated person who works only for your business, on your hours, inside your software, and a Neon Link manager runs the account: pay, equipment, replacement if it comes to that, and a phone that gets answered. You never run offshore payroll or manage a freelancer alone. It is not a shared pool, a ticket queue or a 24/7 answering line.
How fast can someone start?
We start recruiting when you say go. You interview the finalist before anyone starts, and the start date is set with you once you pick the person. We would rather take the time to find the right fit than hand you whoever is free.
What if the person is not the right fit?
If the fit is wrong in the first 60 days, we swap them at no cost. After that, if they leave, we recruit the replacement at no charge and manage the handover. Training on your process runs at the normal monthly rate.
Do we have to sign a long contract?
No. Month to month is available on every plan. The 6-month plan trades a longer commitment for a lower monthly rate. A written quote at the published rate is held for 30 days.
Related pages
- Executive and Admin Assistant: Inbox and calendar, scheduling, records and CRM upkeep, orders and invoices, routine customer and vendor questions and a weekly report.
- AI Automation Specialist: Builds n8n, Make and Zapier workflows that move data between your tools, with AI steps a person approves
- GoHighLevel AI Specialist: Builds and runs your GoHighLevel account: workflows, Conversation AI and voice AI, pipelines, funnels and integrations.
Software names on this page are trademarks of their owners. Neon Link is not affiliated with or endorsed by them.
1 US executive assistant, fully loaded: ~$9,130/mo How we calculate this
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