Bookkeeper / Accounting Specialist

The role

Neon Link places bookkeepers and accounting specialists with US accounting and CPA firms, insurance agencies, ecommerce brands, professional services firms and small businesses that need their numbers right the first time. The work is full cycle: categorizing and reconciling daily activity, running accounts payable and receivable, supporting payroll, and closing the month with schedules a CPA can pick up without rework. Most of it lives in QuickBooks Online or Xero, with tools like Bill.com, Gusto, Ramp or Stripe feeding it. It matters because the owner makes real decisions off these numbers, and a sloppy reconciliation shows up months later as a tax problem. People do well here when they'd rather ask a question than guess, and can explain a variance in plain English to someone who doesn't read a balance sheet for a living. Selected candidates are interviewed now and matched to a client engagement as it opens.

What you'll do

• Record and categorize daily transactions and keep the general ledger organized and consistent month to month
• Reconcile bank, credit card, loan, payroll and merchant accounts, and run down anything that doesn't tie
• Run accounts payable: code vendor bills, route approvals in Bill.com or the client's tool, and schedule payments against cash on hand
• Run accounts receivable: invoice on time, apply payments correctly, and follow up on aging before it turns into a collection problem
• Support payroll in Gusto, ADP or similar, and book wages, payroll taxes, benefits and deductions to the right accounts
• Prepare month end close: accruals, prepaids, depreciation, journal entries and supporting schedules, then hand the CPA a package that doesn't come back
• Produce the monthly reporting the client actually uses: profit and loss, balance sheet, cash position and budget to actual, with a short note on what moved and why
• Support sales tax filings and year end 1099-NEC and 1099-MISC preparation, and keep W-9s and vendor records current
• Flag what looks wrong, whether that's a duplicate payment, an unfamiliar vendor or missing documentation, before anyone else finds it

What you bring

• 3 or more years of full cycle bookkeeping or accounting for US businesses, including reconciliations and month end close
• Strong in QuickBooks Online or Xero: you can set up a chart of accounts, correct a mis-categorized history and clean up a file someone else neglected
• Working knowledge of US GAAP basics: accrual versus cash, revenue recognition, prepaids and accruals, and fixed assets and depreciation
• Familiar with US sales tax including nexus, and with year end 1099 reporting and W-9 collection
• Intermediate to advanced Excel or Google Sheets: pivot tables, lookups, conditional formatting, and workbooks another person can follow
• Clear written English, and able to explain a number to a business owner without jargon
• Trustworthy with banking, payroll and systems access; you'll sign an NDA and pass a background check
• Able to work US business hours, which is the night shift in India, and to be reachable during close week
• A quiet, private workspace, wired internet of at least 25 Mbps with a backup connection, and a computer that runs the client's accounting tools
• Education: a bachelor's degree in accounting or finance is preferred for this role, though strong hands-on US bookkeeping experience can stand in for it

You'll do well here if

Why Neon Link

At Neon Link, we take care of the people who do the work, and we build the structure good people deserve. We uphold our core values:

• DO THE WORKWe show up prepared and finish what we start.
• GET THE CREDITYour work is visible, and it is yours.
• SAY IT STRAIGHTClear updates, honest answers, no surprises.
• OWN ITWe fix problems before anyone has to ask.
• KEEP LEARNINGWe get a little better every week.